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New on Insero: Memory, Email and Smarter Meeting Notes

New on Insero: Memory, Email and Smarter Meeting Notes

A good colleague remembers how you like things done, can be reached by email, and turns up at meetings when you invite them. With this release, your AI colleagues remember your preferences and can be reached by email, and Mandy Minutes now joins your meetings as soon as you invite her. Here is what’s new.

In Short

  • New Gemini models: Gemini 4 Argon and Gemini 3.8 Flash are now available on the Insero platform.
  • Memory: AI colleagues can remember each user’s preferences across conversations. Memory can be shared by all AI colleagues or kept private to one.
  • Email: Every AI colleague can get its own email address. Send it a question or task, forward an email, or attach files, and the answer comes back by email.
  • Meeting invites by email: Add Mandy Minutes to a Google Meet, Microsoft Teams or Zoom invite like any other attendee, and she joins to take notes. Custom AI colleagues with transcription turned on can join meetings too.
  • How Mandy looks in meetings: You choose the name attendees see, and you can show your company logo instead of her avatar.

Read on for more on each feature.

Support for Gemini 4 Argon and Gemini 3.8 Flash

Google’s latest Gemini models are now available on Insero:

  • Gemini 4 Argon is built for demanding work: in-depth analysis, long documents and tasks that take several steps of reasoning.
  • Gemini 3.8 Flash is built for speed. It is ideal for quick questions, summaries and everyday tasks where a fast answer matters most.

As with every model on Insero, your data, prompts and conversations are never used to train AI models.

Memory: AI Colleagues That Get to Know You

Do you start every conversation by explaining that you write in British English, that reports should open with a summary, or which clients you work with most? That’s over now.

With Memory turned on, an AI colleague remembers useful things about each user across conversations: your preferences, how you like to work and the context it needs to help you. The more you work together, the better its first answer fits.

You choose how memory works for each AI colleague:

  • Shared memory: The AI colleague uses the memory that all AI colleagues share. What one learns, the others know too. Tell Rick Research you prefer short bullet points, and Mike Memo and Gina General will take that into account as well.
  • Private memory: The AI colleague keeps its own memory and can’t see the shared memory. This is useful for a specialist whose context shouldn’t mix with the rest, such as an AI colleague for HR or finance.

You stay in control. Memories are stored per user, and every user can review and delete what has been remembered about them in their settings. Nothing is hidden.

Email: Reach Your AI Colleague From Your Inbox

Not every task starts in a chat window. A lot of work arrives by email, so your AI colleagues can now be reached there too.

Turn on Receive email and the AI colleague gets its own email address, for example mandy@yourcompany.insero.ai. You can pick the name before the @ yourself. From then on, emailing the AI colleague works just like chatting with it in Insero:

  • Ask a question or give a task. Email Rick Research a research question and get a clear answer back by email.
  • Forward an email for processing. Got a long thread from a customer? Forward it and ask for a summary, a draft reply or a list of action items.
  • Include attachments. Attach a contract, a spreadsheet or a report and ask the AI colleague to review, compare or summarize it.

The answer comes back by email, so you can keep working from your inbox, your phone or wherever you are.

Secure by design. Only users of your organization can email the AI colleague. Email from anyone else is ignored, so outsiders can’t use your AI colleagues or reach your company data.

Invite Mandy Minutes to Your Meetings by Email

Mandy Minutes could already join your online meetings to take notes. Now it is even easier: invite her the same way you invite a person.

Once Mandy has her own email address and Join meetings it’s invited to is turned on, just add her address as an attendee when you plan a Google Meet, Microsoft Teams or Zoom meeting. No extra app and no separate step. Mandy accepts the invite, joins the meeting when it starts, and afterwards delivers a professional report with action items, plus the full transcript.

This works perfectly with recurring meetings. Add Mandy to your weekly team meeting once and every session is documented automatically.

If you turn the option off, Mandy treats meeting invites like any other email and won’t join the call.

Which AI colleagues can join meetings? For now, joining meetings is available for Mandy Minutes and for custom AI colleagues that have transcription turned on. The other AI colleagues can’t join a call, but you can still email them. For example, forward Mandy’s meeting report to Rick Research and ask him to look into the questions that came up.

Choose How Mandy Appears in the Call

When an AI note-taker joins a meeting, attendees see it in the participant list. For an internal meeting “Mandy Minutes” works well, but with clients you may want something that fits your brand. In the In meetings settings you decide what attendees see:

  • Name in meetings: Pick the name shown in the call, such as “Note-taker” or “Acme Note-taker”. Leave it empty and the AI colleague’s own name is used.
  • Company logo instead of the avatar: Show your company logo instead of Mandy’s avatar, so the note-taker looks like part of your own team.

A live preview shows exactly how Mandy will appear to attendees, so you know what clients will see before the meeting starts.

A Team That Fits the Way You Work

Together, these features bring your AI colleagues closer to how real colleagues work. They remember what matters to you, you can reach them from the inbox you already use, and Mandy joins your meetings looking the way you want. That’s our vision at Insero: not separate AI tools, but a team of digital colleagues that fits into your daily work.

All new features are available now. Curious how memory, email and meeting invites can make your team’s work easier? Try it yourself or get in touch for a demo.